Employment Opportunities

Position Title: Fiscal Assistant

Agency: Community Action Partnership

Classification: Exempt

JOB SUMMARY:Prepare bi-weekly payroll from employee timesheets and submit to payroll service. Review bi-weekly payroll reports from payroll service.  Prepare Payroll Journal, updating employee salary allocations based on approved employee allocation documents.  Record Payroll Journal entry in General Journal. Maintain employee benefit time records and report biweekly to supervisors, staff and payroll service. Review with employees annually. Conduct new-hire fiscal orientation.  Review quarterly Employment Tax reports from payroll service. Review W-2 forms from payroll service and distribute to staff.

Track employer contributions and employee deductions for health and supplemental insurance and pension plan.

Submit payments to vendors. Reconcile to insurance company invoices and general ledger accounts.  Allocate benefit expenses. Maintain payment schedule and ensure timely remittance.

Prepare cash receipts and make bank deposits.  Enter cash receipts into computerized accounting system from receipted bank deposit slips.  Reconcile computerized general ledger cash accounts to monthly bank statements. Maintain files for all bank accounts (users, passwords, authorized signers.) Monitor bank account usage daily.

Process check requests, vendor invoices, employee travel and expense forms verifying approval and cost allocation. 

Enter invoices into accounting system and prepare checks for signature. Process credit card invoices, verifying preapproval, receipts, supporting documentation and allocations.

Assist program managers with grant contract compliance as assigned.  Monitor budget expenditures, subcontracts, local funding requests, billing schedules, and cost allocation.  Prepare grant financial reports and budget modification requests. Prepare monthly program manager reports for review by Fiscal Officer and distribute.  Responsible for MWBE utilization and compliance. 

Track, verify and record local share and in-kind donations.  Compile supporting documentation and summaries. 

Report to program managers as assigned.

Maintain files for insurance policies, leases, independent contractors, vendors and agreements.  Ensure that all necessary documentation is secured and timely.  Prepare and remit IRS form W-9 to independent contractors.

Prepare and remit Form 1099-Misc. to independent contractors.

Record monthly adjustments in General Journal. Update cost allocation modules in computerized accounting system monthly.  Maintain various fiscal calendars and schedules.

Maintain all financial records and files.  Maintain equipment inventory, adding purchases and removing obsolete items.  Conduct yearly physical inventory. Set up and audit all petty cash accounts.  Facilitate all financial audits and external reviews. 

QUALIFICATION AND SKILLS:

  • Bachelor’s Degree in Accounting or related business field and two years’ experience or Associate’s Degree in business or related field and five years’ experience.
  • Knowledge of bookkeeping, accounts receivable, accounts payable.
  • Personal computer experience using computerized accounting system.  Microsoft Word and Excel software.
  • Ability to work with staff and all segments of the community.
  • Ability to maintain confidentiality of all information.
  • Valid driver’s license and own transportation.

Candidates must be able to pass an acceptable background check. Employment will be conditional pending the outcome of the check.  If you are interested in being considered for this position, please submit your resume and cover letter to: HR@capmadco.org. CAP is an EOE/AAE.

Added: 01/09/2018

_____________________________________________________________________________________

 

 

WIC Nutritionist (CPA)

Community Action Partnership for Madison County

Utica, NY

We are hiring a WIC Nutritionist (CPA).  This is a full time position, eligible for benefits.  This position will be based in the Utica WIC office, with travel to other Tri-County WIC offices as needed. 

Duties:Provide support to the Tri-County WIC initiative.  Conduct nutrition assessments and provide nutrition education in a consumer friendly, professional, and participant-centered manner with the ultimate goal to enhance the lives of those served. 

  • Collect information for the nutrition assessment process
  • Promote breastfeeding as the preferred infant feeding method
  • Complete issuance of food packages based off nutrition assessment
  • Conduct breastfeeding and nutrition assessments
  • Provide and document participant-centered nutrition education/counseling, in both individual and group appointments
  • Track participant progress, provide referrals and document outcomes
  • Provide guidance to Nutrition Assistant staff in collecting nutrition assessment data

Requirements:

  • Nutrition and Dietetics Technician, Registered (DTR/NDTR), Registered Nurse (RN) with a Bachelor’s degree or Bachelor’s degree in an appropriate health-related field with at least 6 hours in nutrition
  • Must possess strong oral and written communication skills
  • Must possess the ability to work independently and as a team member, the ability to keep information confidential, and the ability to establish healthy client/worker boundaries
  • Computer proficient, especially in Microsoft applications
  • Must have a valid driver’s license, safe driving history, and reliable vehicle
  • Required to complete Family Development Credentialing course within three years of hire, as available
  • Must be able to pass an acceptable background check. Employment will be conditional pending the outcome of the check. 

If you are interested in being considered for this position, please submit your resume, cover letter and three professional references to:HR@capmadco.org. CAP is an EOE/AAE.

Added: 01/09/2018

_____________________________________________________________________________________

 

WIC Nutrition Assistant

Community Action Partnership for Madison County

Utica, NY

We are hiring a WIC Nutrition Assistant.  This is a full time position, eligible for benefits.  This position will be based in the Utica WIC office, with travel to other Tri-County WIC offices as needed. 

Duties: Provide support to the Tri-County WIC initiative.  Provide clinic and office support to the WIC Nutritionists.  Gather information for certifications and nutrition assessments in a consumer friendly, professional, and participant-centered manner with the ultimate goal to enhance the lives of those served. 

  • Provide clinic and office support
  • Collect information for certifications, including verifying income and adjunct qualifiers
  • Collect information for the nutrition assessment, including obtaining anthropometric and hematological data, as trained
  • Participate in breastfeeding promotion and support
  • Provide referrals to health and social services as required
  • Assist Nutritionist in planning and evaluating participant-centered nutrition education

Requirements:

  • High School Diploma or GED and one year of experience working with children and families
  • Must possess strong oral and written communication skills
  • Must possess the ability to work independently and as a team member, the ability to keep information confidential, and the ability to establish healthy client/worker boundaries
  • Computer proficient, especially in Microsoft applications
  • Must have a valid driver’s license, safe driving history, and reliable vehicle
  • Required to complete Family Development Credentialing course within three years of hire, as available

Candidates must be able to pass an acceptable background check.  Employment will be conditional pending the outcome of the check. If you are interested in being considered for this position, please submit your resume, cover letter and three professional references to: HR@capmadco.org.  CAP is an EOE/AAE.

Added: 01/09/2018

_____________________________________________________________________________________